Responsibilities:

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Send bills to clients
• Follow up on payments
• Send work proposals
• Scanning Documents & organizing the same
• Managing the cleaning staff
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Handling day to day office activities

Requirements:

• Proven admin or assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Strong organizational and planning skills
• Proficient in MS Office & other computer software
• You have a high sense of urgency and ability to thrive in a fast-paced international environment;
• Strong written and verbal communication skills (English)
• Strong sense of responsibility
• Remarkable organizational skills and relentless drive to improve efficiency
• Strong teamwork and ability to welcome differences when working alongside others
• Strong knowledge of using video conferencing applications including Zoom, Google Hangouts, Cisco Webex
• High personal integrity
• Friendly and approachable