Key Responsibilities

Client and Office Communication

• Answer and direct phone calls professionally

• Write and distribute emails, correspondence memos, letters, faxes, and forms

• Provide general support to visitors and clients

• Maintain contact lists

Office Management and Administration

• Organize and schedule appointments

• Plan meetings and take detailed minutes

• Develop and maintain a filing system

• Update and maintain office policies and procedures

• Order office supplies and research new deals and suppliers

• Manage cleaning staff and ensure office upkeep

• Handle day-to-day office activities

Financial and Document Management

• Send bills to clients and follow up on payments

• Submit and reconcile expense reports

• Send work proposals to clients

• Assist in the preparation of regularly scheduled reports

• Scan documents and organize records

Travel and Logistics

• Book travel arrangements for lawyers and clients as needed

Skills Required

• Excellent spoken and written English for professional communication

• Ability to handle phone calls with confidence and clarity

• Strong time management and attention to detail

• Basic knowledge of office software and accounting tools

• Professionalism, reliability, and a positive attitude

Requirements:

• Proven admin or assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Strong organizational and planning skills
• Proficient in MS Office & other computer software
• You have a high sense of urgency and ability to thrive in a fast-paced international environment;
• Strong written and verbal communication skills (English)
• Strong sense of responsibility
• Remarkable organizational skills and relentless drive to improve efficiency
• Strong teamwork and ability to welcome differences when working alongside others
• Strong knowledge of using video conferencing applications including Zoom, Google Hangouts, Cisco Webex
• High personal integrity
• Friendly and approachable